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CCA - Standards Committee


 

In addition to the mandate statement and terms of reference, this section provides you with information about the projects undertaken by the Standards Committee. Also included is the list of the Committee members, reports and discussion papers, access to a National Standards database and links to other national and international standards committees and organisations.

 

 

MANDATE STATEMENT AND TERMS OF REFERENCE

The Standards Committee is a committee of the Canadian Council of Archives.

1. Mandate Statement
The Standards Committee manages the process for the development, approval and maintenance of standards for archival practice. It also facilitates the development of standards required for archival practice; promotes archival participation in standards development; promotes the application of standards through clarification and/or publication; and monitors the use of standards for archival practice.

2 - Terms of Reference
2.1
- As a committee of experts, is responsible for the monitoring of the development of national and international standards related to archives.
2.2 - Advises the CCA on priorities for the development of standards for archival practice.
2.3 - Recommends standards to CCA for endorsement or further review.
2.4 - Facilitates archival representation on the Canadian General Standards Board and other external standards bodies dealing generally with standards.
2.5 - Establish, recognizes, and co-ordinates technical committees and task groups responsible for developing standards.
2.6 - Liaises with CCA technical committees, approving plans and budgets, and receives activity reports.
2.7 - Monitors the development and the maintenance of a register of standards relevant to the practice of archives.

3 - Membership
3.1
- Members are named by the CCA and are appointed to represent the archival community.
3.2 - As required, interested individuals and organizations may be invited to participate in the work of the Committee.

4 - Chairperson
4.1
- The Chairperson is named by the members of the Committee from among the members.
4.2 - The Chairperson of the Committee shall normally represent the Committee’s interests.

5 - Meetings
Meetings will be held at the call of the Chairperson, at least once a year and in a location deemed to be the most convenient for the membership.

6 - Mandate Statement and the Terms of Reference Review
The mandate statement and terms of reference will be reviewed at the call of the Chairperson, or at least every three years.

 

 

REPORTS

Invitational Meeting of Experts on Arrangement - Report

      

On October 15th and 16th 2004, a group of 14 experts met in Ottawa to explore the desirability and feasibility of developing standards for the arrangement of archival documents. The initiative for the meeting came from the CCA's Standards Committee. The Committee identified arrangement as a fruitful area of exploration on the grounds that such work would complement the descriptive standards work that has been accomplished.
InterPARES 1 - Strategies Task Force Report
  Between 1999 and 2002 the first phase of the International Research in Permanent Authentic Records in Electronic Systems (InterPARES I) Project investigated the issues associated with the long-term preservation of authentic electronic records. InterPARES I developed a set of principles that should guide the development of international strategies and standards for the long-term preservation of authentic electronic records, along with criteria for developing national and organizational policies and strategies. The principles and criteria, which are contained in the Report of the Strategies Task Force, distil the findings and final recommendations of the Authenticity, Appraisal, and Preservation Task Forces of InterPARES I. The Report of the Strategies Task Force has been mounted on the CCA Standards Committee Web site to promote community discussion of the principles and criteria and to encourage their testing and implementation in archival institutions and Programmes. For more information about the InterPARES Project, visit its Web site at http://www.interpares.org.
InterPARES 1 - Requirements for Assessing and Maintaining the Authenticity of Electronic Records
  Between 1999 and 2002, the first phase of the International Research in Permanent Authentic Records in Electronic Systems (InterPARES I) Project investigated the issues associated with the long-term preservation of authentic electronic records. The Authenticity Task Force of InterPARES I developed a set of benchmark requirements for assessing the authenticity of electronic records as part of the appraisal process as well as a set of baseline requirements for maintaining the authenticity of electronic records once they have been transferred to the custody of the institution or program responsible for their long-term preservation. The Requirements for Assessing and Maintaining the Authenticity of Electronic Records has been mounted on the CCA Standards Committee Web site to promote community discussion of the benchmark and baseline requirements and to encourage their testing and implementation in archival institutions and Programmes. For more information about the InterPARES Project, visit its website at http://www.interpares.org.

 

 

OTHER STANDARDS COMMITTEES OR ORGANIZATIONS

International Council on Archives (ICA)
Canadian General Standards Board (CGSB)
American National Standards Institute (ANSI)
International Organisation for Standardization (ISO)
National Information Standards Organisation (NISO)

 

 
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